Graduate Affairs Officer - 38591-1A

Updated: Jul 5, 2022
Location: Irvine-Campus
Job Type:
Department: Mathematics

Job Opening ID: 38591
Reports To: Chief Administrative Officer
Working Title: Graduate Affairs Officer
Department: Mathematics
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 004575
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The mission of the University of California Irvine School of Physical Sciences is to uncover fundamental truths and to provide transformative discoveries that improve the world. Our aim is to deliver scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. Our students thrive in a diverse environment of inclusive excellence and our alumni lead top companies around the world. The Mathematics Department hosts a workplace environment that supports wellness, creativity, teamwork, knowledge and growth. We strive to provide a balance and flexibility for our staff that supports peak performance in our work, which serves the mission of the University, School of Physical Sciences, and Department.
 
The Graduate Affairs Officer in the Department of Mathematics at the University of California Irvine has independent responsibility for the full range of administration of the graduate student affairs unit. Acts as the primary point of contact for faculty, staff, students, Dean's office, and central administrative units regarding graduate program student matters. Provides counseling to current students on issues related to their academic progress, employment, and personal adjustments. Directly and independently responsible for all aspects of the degree requirement process. Implements or oversees all aspects of the graduate student recruitment process and advises prospective students on admissions-related issues such as admissions policies, financial aid and fellowship opportunities, and campus housing options. Maintains financial tracking, budgeting and forecasting for Departmental graduate student employment and graduate block funding. Oversees graduate employment functions within the Department and interacts with faculty, staff and graduate students to ensure integrity of the department's graduate program. Serves as backup to the Undergraduate Student Affairs Officer.
 
Compensation Range:
 
$55000 - $65000 annually
 
Department Website:
 
 
Required:
 
1-3 years in Student Affairs within the University of California; 3-5 years in Student Affairs within higher education.
Bachelor's degree in related area and / or equivalent experience / training.
Multicultural competencies: Ability to work with diverse populations. Working knowledge of advising and counseling techniques. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Promote and maintain professional competence in the work area by actively moving towards understanding differences in coworkers' styles and level of capabilities and by actively diffusing negative behaviors and performance in the workplace. Ability to adapt to changing priorities. Ability to work and function in a team-oriented environment and effectively promotes teamwork and group cohesiveness. Interpersonal skills. Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Solid verbal and written communication skills.
 
Preferred:
 
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars.
 
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

 

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