HR and Academic Affairs Analyst - 40726-1A

Updated: Sep 28, 2022
Location: Orange-Campus
Job Type:
Department: Emergency Medicine

Job Opening ID: 40726
Reports To: Chief Adminiatrative Officer
Working Title: HR and Academic Affairs Analyst
Department: Emergency Medicine
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007715
Job Location: UCI Med Center-Orange
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
UCI’s Department of Emergency Medicine is committed to advancing clinical care, education and research to help patients with diverse emergency conditions. We offer patient-centered care, apply cutting edge skills to combat serious illness and injury. In addition, our physicians conduct innovative research aimed at preventing injury and disease. UCI's Department of Plastic Surgery provides state-of-the art, high quality plastic surgery care, education and research. Our faculty members are committed to serving their patients, the community and to advance the field of plastic surgery. They are also dedicated to training the most skilled plastic surgeons of the future.
 
Under general direction, incumbent manages all academic and staff employee functions in the Department of Emergency Medicine and Plastic Surgery. This includes: equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, benefits, sabbaticals, grievances, layoffs and union issues, employee relations, compensation, training and development, and time and leave reporting. Advisor to the Chairs, Chief Administrative Officers, faculty and staff for all academic personnel and human resources issues. Responsible for academic appointments and yearly renewals of all full-time and part-time faculties. Serves as a liaison to SOM Human Resources, with a working knowledge of all staff issues including collective bargaining and labor relations.
 
Compensation Range:
 
$71,300 - $100,000
 
Department Website:
 
Required:
 
B.A./B.S. and experience in personnel administration or an equivalent combination of education and experience.
High level writing skills to compose professional reports, correspondence, job descriptions, policies and procedures, and other documents. Demonstrated skill and proficiency to effectively utilize computerized business systems and software applications including MS Word, Excel, Outlook, Access, PowerPoint, Visio. Working knowledge of UC Human Resources and labor relations policies and procedures. Ability to develop and implement training programs and make presentations to large and small groups. Strong organizational and teamwork skills. Working knowledge of California laws and regulations pertaining to medical licensure and certificates of registration. Working knowledge of the UC Health Sciences Compensation Plan. Ability to work independently and follow through on assignments with minimal direction. Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, staff and students from a variety of ethnic, social and educational backgrounds and to provide information, identify problems and develop solutions. Demonstrated skill in analyzing information, problems, situations, practices and procedures to: define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications. Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications. Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities and heavy and changing workload. Demonstrated success in effectively utilizing the Internet and web search procedures. Experience completing web-based reporting mandates from federal agencies. Demonstrated ability and aptitude to quickly learn new software skills and understand interrelated computer systems. Demonstrated experience with data collection techniques. Extensive knowledge of UC Academic Personnel policies and procedures. Demonstrated knowledge and success to interpret, comprehend, and analyze various complex policies and procedures in the area of Academic Personnel.
 
Preferred:
 
Extensive knowledge of Equal Opportunity and Diversity initiatives as they relate to the University of California. Extensive knowledge of UCI campus departments and central administrative offices, their services, roles and responsibilities, for consultation if necessary. Extensive knowledge of requirements for hiring international employees, including the USCIS visa request process at the University of California.

 
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
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