Administrative Specialist - 41195-1A

Updated: Oct 31, 2022
Location: Irvine-Campus
Job Type:
Department: Memory Impair Neuro Disorders

Job Opening ID: 41195
Reports To: Chief Administrative Officer
Working Title: Administrative Specialist
Department: Memory Impair Neuro Disorders
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004263
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
UCI MIND is an Organized Research Unit focusing on basic and clinical research in the fields of brain aging and cognitive disorders. Our mission is to discover means to improve the lives of people with Alzheimer’s disease and other forms of dementia. UCI MIND is committed to community education with the goals of keeping the community informed of our progress, sharing learnings that can help community members reduce their risk for dementia.
 
The Institute for Memory Impairments and Neurological Disorders is a multidisciplinary ORU integrating several departments and schools on the main campus. Under general supervision the Administrative Specialist serves as an integral part of the administrative team of the ORU. The incumbent will provide executive level support to several key individuals including the Institute Director, the Director of Clinical Research, and the development team. The incumbent will perform a wide variety of analytical and administrative duties that support the day-to-day operations of the program and promote the success of clinical research.
 
Compensation Range:
 
$27.45/hr - $44.07/hr
 
Department Website:
 
Required:
 
• Skill to organize, analyze, and problem-solve so as to support the unit's professional objectives. • Ability to work independently; demonstrate strong time management and organizational skills. • Skills to write concise, logical and grammatically correct documents and business correspondence. • Ability and aptitude to quickly learn new software skills. • Demonstrated ability to maintain high level of confidentiality. • Working knowledge of HP, MAC computers including Microsoft office, excel, power point, database, and Internet applications. • Skill in maintaining calendars and scheduling travel, meetings, conferences, and seminars ensuring that all preparations are complete. • Demonstrated ability to interpret and apply administrative policies and procedures to daily operations. • Ability to work as part of a team and to develop and maintain positive and effective working relationships with faculty, staff, students, campus administrators, and professionals in outside agencies, corporations, and other universities. • Political acumen sufficient to understand both apparent and implied hierarchy and to deal appropriately with persons at all levels of the hierarchy.
 
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
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