Administrative Assistant - 46038-1A

Updated: Nov 24, 2022
Location: Newport Beach-Campus
Job Type:
Department: DOM General Internal Medicine

Job Opening ID: 46038
Reports To: Management Service Officer
Working Title: Administrative Assistant
Department: DOM General Internal Medicine
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
Ranked as one of the top U.S. medical schools for research by U.S. News & World Report, the UCI School of Medicine is dedicated to advancing medical knowledge and clinical practice through scholarly research, physician education and high-quality care. The medical school nurtures the development of medical students, resident physicians and scholars in the clinical and basic sciences and supports the dissemination of research advances for the benefit of society.
The Administrative Assistant provides clerical and administrative support to the staff of UCI Health Weight Management Program. The incumbent manages the daily operations of the business office which includes greeting patients upon arrival, collection of demographic and financial information, including verification of patient insurance and entering data into electronic health records and University financial applications. The AA is responsible for recording of financial transactions, billing insurance, verifying payment received and reconciling of patient accounts. The AA assists with marketing duties for the Weight Management Program by answering telephone inquiries, scheduling prospective patients for information sessions, mailing literature to prospective patients. Responsible for the operation and maintenance of computer software and office equipment. Maintains inventory of office supplies, including meal replacement products.
Compensation Range:
$24.66 - $28.94
  • Ability to establish and maintain effective working relationships with staff and patients Must have experience in a customer- service oriented environment, preferably a medical office Good punctuality and attendance.
  • Must have experience in insurance verification and billing Must be able to provide outstanding customer service Skilled with handling money and accurately input data Highly proficient in the use of computers and common applications such as Microsoft Word and Excel Ability to exercise appropriate professional behavior in all situations and circumstances.
  • Ability to maintain flexibility and work well in a constantly changing environment
  • Must have outstanding oral and written communication skills, including telephone and email.
  • Ability to perform general accounting practices of the University of California. Skills to organize tasks, prioritize and complete assignments in a timely manner.
  • Ability to maintain a positive attitude and contribute both as an individual and a team member to achieve the goals of the department.
  • Experience with UC/UC Irvine policies and procedures especially in the areas of accounting and purchasing.
  • Experience with UC/UC Irvine on-line systems including KFS
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
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