Clinical Research Finance Assistant - Hybrid - 61358-1A

Updated: Feb 16, 2024
Location: Remote-Campus
Job Type:
Department: Cancer Center

Job Opening ID: 61358
Working Title: Clinical Research Finance Assistant - Hybrid
Department: Cancer Center
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 004626
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career

Position Summary:

The NCI-designated Chao Family Comprehensive Cancer Center (CFCCC) is a campus-wide multidisciplinary matrix organization whose goal is to promote and enhance cancer-relevant research and patient care at UC Irvine. The CFCCC provides research resources to its Cancer Center members engaged in research and offers multidisciplinary cancer care to its patients. As the CFCCC’s centralized office for cancer clinical research operations, the Stern Center provides high-quality, cost effective and efficient assistance with developing, activating and completing scientifically impactful cancer clinical trials. The Stern Center consolidates the management of cancer clinical research operations and is a visionary and best-practice leader in clinical research operations at the institution, managing the largest portfolio of clinical trials at UCI. At any given time, the CFCCC Stern Center manages a very large clinical trials portfolio (~400 active, or in-development). With this large and dynamic clinical trial portfolio, the CFCCC consistently maintains a proportional amount of accounts receivable (~$13M) for work performed and costs incurred. In order to minimize significant financial risk to the University and ensure the success of the mission of the CFCCC, it is critical these funds be paid in timely manner, requiring the highly focused attention of trained and dedicated staff.

Primary responsibilities of the Clinical Research Finance Assistant include clinical research financial transactions, purchasing, recharge processing, account reconciliation, record keeping, and reporting pertaining to clinical trial financial accounts. Assists in clinical research financial administration. Interfaces with internal stakeholders to facilitate patient reimbursements, complete no cost time extensions, account increases, check deposits, and updates to account information and transactions under the direction of the Clinical Research Business Manager. Applies professional financial services concepts. Applies organizational policies and procedures to resolve routine issues and customer inquiries. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Receives predetermined work assignments that are subject to a moderate level of control and review. Contacts are mostly internal with some external.


Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$22.75 - $37.79 (Hourly Rate)



1-2 years of related experience in clinical research and/or financial/administrative responsibilities

Bachelor's degree in related area and / or equivalent experience / training.

Basic knowledge of financial or accounting concepts, processes and procedures. Basic knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Interpersonal skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills. Ability to function effectively as a member of a team. Ability to adapt to changing priorities. Basic knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated ability to apply and implement creative solutions to problems. Ability to establish and maintain detailed and accurate files and records. Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others. . Willingness to work as a supportive, cooperative member of an interdisciplinary team. Ability to multitask and meet deadlines, despite interruptions. Ability to independently exercise discretion and sound judgment. Ability to prioritize assignments and achieve high productivity and quality with short time frames, under rigid deadlines, and /or in environments with frequent workload changes and competing demands. Skill in working independently, taking initiative and following through on assignments. High level of integrity and honesty in maintaining confidentiality.



Experience with clinical trial agreements and clinical research billing principles. Knowledge of UC Irvine’s financial systems including KFS, DSS, Data Warehouse, PI Report. Experience working in a Clinical Trials Management System (CTMS), preferably Oncore. Experience managing finances for oncology-specific trials.


Special Conditions Required:

Must pass a background check.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act


Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

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