BLANK AST 3 - 64915-1A

Updated: Feb 12, 2024
Location: Irvine-Campus
Job Type:
Department: Physics & Astronomy

Job Opening ID: 64915
Reports To: Rising Stargirls Founder and Director
Working Title: BLANK AST 3
Department: Physics & Astronomy
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 50%
Work Schedule: 8-5, M-F
Employee Class: Career


Position Summary:
Dept of Physics & Astronomy is one of the largest academic departments in the School of Physical Sciences at UCI, with 53 faculty, 76 non-senate academics, 15 career staff and 181 graduate students. Physics lies at the forefront of our understanding of nature. It includes the study of the universe on the largest scales – astronomy and cosmology, and on the smallest – the physics of quarks and leptons. In addition, physics provides the background for high technology; lasers, nuclear power, semiconductors, and medical imaging all have their roots in physics. At the UCI Department of Physics & Astronomy, world-renowned physicists study exciting topics like extrasolar planets, quantum mechanics, gravitation, the big bang, black holes, magnetism, and superconductivity.


Under the general supervision of Rising Stargirls Founder and Director, UCI Professor, the Program Administrator (PA) coordinates all administrative and management aspects of the Rising Stargirls (RS) program - including delegating outreach, workshop preparation, social media advertising and data assessment and analysis tasks to team members, coordinating the training of students to facilitate workshops, leading education team meetings leading up to workshops and webinars, and arranging facilitators for the workshops, educator webinars, and outside RS speaking engagements. The PA develops and nurtures relationships with educators in Southern California as well as nationally and internationally, towards the goal of involving as many girls of color as possible in the RS community as workshop participants and future scientists. The PA would also carry out logistical and administrative tasks related to grant award preparation, management, and reporting, respond to RS-related email queries, and work with Professor's assistant to submit purchasing and reimbursement paperwork for RS-related activities and to advertise RS-related activities on the RS website and through its mailing list. The PA may also arrange travel and logistics related to RS-related conference and other travel. Rising Stargirls (, an educational program founded by UCI Professor in 2014, is dedicated to building personal connections between middle-school URM girls, and the universe of which they are an integral part. By integrating creative strategies such as free writing, visual art, and theater exercises, our curriculum addresses each girl as a whole by providing an avenue for individual self-expression and personal exploration that is interwoven with scientific engagement and discovery. Rising Stargirls has carried out in-person workshops on the East and West coasts of the United States, and virtual workshops for 30-40 girls annually from around the country and the world, alongside webinars for educators from the U.S., Europe, and South America. Over the next five years, we will continue to expand the depth and reach of our program to involve girls from minority groups around the world in our virtual astronomy workshops, while simultaneously increasing our face-to-face presence through the facilitation of local and destination in-person workshops in select communities around the country and world.


Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.


$27.34 - $39.18 (Hourly Rate)


Department Website:




  • Experience using Adobe Acrobat software. 
  • Ability maintain simple web pages. 
  • Fast and accurate typing skills. 
  • Familiarity with Internet applications and multiple browsers. 
  • Skill to proofread material for accuracy in spelling and grammar. 
  • Skill in answering phones taking and conveying messages accurately. 
  • Skill to speak and write clearly for effective oral and written communication. 
  • Ability to establish and maintain cooperative working relationships with faculty, staff, and students. 
  • Skill to maintain courteous manner while providing service to faculty, staff, student and the general public. 
  • Ability to focus on tasks, paying attention to details, even with frequent interruptions. 
  • Skill to maintain orderly filing systems. 
  • Skill to establish and operate an efficient academic office environment. 
  • Experience with Microsoft Office or equivalent applications Basic math skills.
  • Consistently exercises a high degree of initiative, confidentiality, independence, good judgment, and flexibility in performing a wide variety of administrative duties. 
  • Ability to adjust to changing priorities while working well under pressure. 
  • Strong organizational skills with proven ability to meet deadlines. 
  • Excellent verbal and written communication skills, independent critical thinking, problem solving, and creativity. 
  • Excellent interpersonal skills to establish and maintain effective working relationships with faculty, staff, and students. 
  • Skill to maintain courteous manner while providing service to faculty, staff, students, and the general public. 
  • Ability to focus on tasks, paying attention to details and seeing projects through to completion.
  •  Ability to create graphic materials using software programs such as Adobe Photoshop. 
  • Ability to create, publish, and maintain simple web pages. 
  • Experience with social media platforms. 
  • Ability to coordinate and arrange travel and logistics. 
  • Ability to prepare technical manuscripts. 
  • Excellent recordkeeping skills to maintain orderly filing systems. 
  • Experience in processing travel expense reimbursements.




  • A high degree of willingness to initiate conversations with new contacts over the phone and in person for meetings in the surrounding areas. 
  • Working knowledge of Microsoft Office, and HTML for website editing. 
  • Working knowledge of Kuali Financial System (KFS) or similar financial systems. 
  • Familiarity with University systems, policies and procedures.



Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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