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Senior Medical Records Assistant - Health Information - F/T Days - 67608-1A

Updated: May 21, 2024
Location: Orange
Job Type:
Department: Health Information


Position Number: 40308228

Reports to: Health Information Mgt Supv 1

Working Title: Senior Medical Records Asst

Cost Center: Health Information (428701) 

Bargaining Unit: AFSCME

FLSA: Nonexempt

Date Created: 2/27/2023

Job Code: 009290

Hours: 40

Shift: Not Applicable

FTE: 1



Position Summary: 

The Senior Medical Record Assistant files and maintains medical documents and correspondence as received in the appropriate patient medical record. The incumbent also maintains workflow and productivity by assigning and reviewing work, answering questions, and resolving problems in the unit.  The essential functions listed below are not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.



Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our: 

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php) and 

Benefits (https://careersucirvine.ttcportals.com/pages/benefits). 


Salary Range: 


Hourly Rate  Minimum   $21.65                  Midpoint   $25.11               Maximum    $28.57



Prepares paper documentation for scanning in accordance with established procedures

Operates scanning equipment according to established procedures to convert information on a paper document into a digital image that can be accessed and viewed by a computer terminal

Performs daily maintenance of the scanner and calibrates scanner for proper image quality. Troubleshoots scanning equipment as needed

Ensures appropriate information exists for selecting to the appropriate episode and patient

Differentiates documents with bar codes from those without and prepares cover sheets for those lacking bar codes

Prepares documents by grouping like documents and patient information together in accordance with established procedures for successful access and retrieval.



Required Qualifications:


Must maintain work product accuracy standards of 95% or better

Must work in accordance with HIPAA

Good eye-hand coordination to be able to page through stacks of paper and quickly observe misfiles

Computer operating skills to include login and logoff, opening, closing, saving and copying files and printing documents

Able to locate patient name and select correct episode for type of record to be prepped

Able to correctly save work performed on electronic files

Ability to perform job functions and make task-related decisions with limited direct supervision

Ability to learn to calibrate, maintain and troubleshoot scanning equipment

Prior experience working in an acute care hospital medical record department

Good keyboard skills with ability to accurately transfer information from eye to keyboard without transposing information



Preferred Qualifications: 

HIM department experience

Knowledge of medical terminology



Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to Work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php 

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.



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