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Office & Operations Support Specialist - 69301-1A

Updated: May 20, 2024
Location: Irvine-Campus
Job Type:
Department: Transport & Distribution Svcs

Job Opening ID: 69301
Reports To: Operations and Customer Relations Manager
Working Title: OFFICE & OPERATIONS SUPPORT SPECIALIST
Department: Transport & Distribution Svcs
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 7:30am-4:30pm (Onsite)
Employee Class: CAREER


 

Position Summary:
 
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI’s brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. UCI Transportation and Distribution Services oversees all transportation planning, parking, and mail services at the University of California, Irvine. UCI Transportation has an environmental commitment to reduce greenhouse gas emissions from all vehicles traveling on and around the UCI campus. This commitment to reduce costs and emissions is at the heart of every program and service offered to the UCI campus community.
 
Under the general supervision of the Operations Supervisor, the incumbent will assist with front desk operations, customer service, permit sales, cash handling/deposit, and payroll deduction reconciliation. The incumbent will also assist with maintaining inventory of equipment, coordinate services with appropriate partners/vendors, and provide general support for Transportation and Distribution Services operations.
 
Total Compensation:


In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

 
$27.34 - $39.18 (Hourly Rate)
 
Department Website:


https://parking.uci.edu


 
Required:
 
  • Bachelor’s degree in business administration or 2 or more years of relevant experience.
  • Demonstrate skills and abilities to recognize and protect confidential issues and effectively exercise discretion in dealing with controversial or sensitive information. 
  • Ability to work independently as well as part of a team.
     
Preferred:
 
  • Excellent oral, written, and interpersonal communication skills. 
  • Strong organizational skills and ability to establish effective workload priorities to meet deadlines with minimal supervision or direction to complete assignments in an environment with frequent interruptions and distractions. 
  • Ability to foster collaborative working relationships with internal and external staff and to better achieve the goals and objectives of the department 
  • Must have strong problem-solving skills and be able to independently analyze and triage issues. 
  • Ability to interact diplomatically with diverse personalities including staff, faculty, students, visitors, and people at all levels of the administrative hierarchy. 
  • Proficient in applying various software programs including MS Office suite (Outlook, Word, Excel, PowerPoint). 
  • Ability to learn new software, as necessary. Proficient word processing skills to quickly/accurately produce letters, memos, and standard office documents 
  • Ability to think analytically and critically to identify issues and information requirements; detail oriented 
  • Knowledge of University policies and procedures relating to parking 
  • Previous experience in the parking industry 
  • Knowledge of Parking’s online systems such as EPICS, Antpark, myCommute and When to Work. 
  • Knowledge of campus layout, lots and pedestrian routes. 
  • Knowledge of hand-held radio use. 
  • Knowledge of accounting principles, and University policies related to purchasing, buying and finance.

 

Conditions of Employment:


The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:


The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]

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