Administrative Assistant II- PB Financial Services- F/T Days - 69959-1A

Updated: Jun 5, 2024
Location: Anaheim
Job Type:
Department: PB Financial Services

UC Title: BLANK AST 2

Position Number: 41049206

Reports to: Billing Manager

Working Title: Administrative Assistant II

Cost Center: PB Financial Services (428553) 

Bargaining Unit: Intl Brotherhood, Teamsters

FLSA: Nonexempt

Date Created: 1/23/2024

Job Code: 004723

Hours: 40

Shift: Not Applicable

FTE: 1

Position Summary: 

Reporting to directly to the assigned Billing Manager, the incumbent is responsible and accountable for the processing the receipt, systematical organization and scanning preparation of a multitude of billing for numerous clinics. Inclusive of these responsibilities is the prompt and accurate reconciliation and follow-up with vendors or clinics to effectively address workflow and timely response and receipt of billing information facilitating monthly time sensitive billing deadlines. Serves as liaison between vendor and clinic clients to communicate and address workflow adversities.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our: 

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php) and 

Benefits (https://careersucirvine.ttcportals.com/pages/benefits). 

Salary Range: 

Hourly Rate  Minimum   $23.67                  Midpoint              $28.60               Maximum $33.52

Required Qualifications:

Ability to establish and maintain effective working relationships across the Health System

Ability to maintain a work pace appropriate to the workload

Must demonstrate customer service skills appropriate to the job

Excellent written and verbal communication skills in English

Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Ability to interact in a professional and diplomatic manner with conflicting perspectives. Effective interpersonal and professional communication skills to interact with staff, vendor and client in a diplomatic manner.

Proficient use and experience with PC and MS Office applications, e.g.) Word, Excel, Outlook.

Possess strong organization, filing, record keeping and time management skills while remaining flexible to respond to changing priorities.

Skill and ability to effectively review, analyze, and independently take appropriate and accurate action with wide array of documents and information presented.

Demonstrated high level of reading and comprehension skills to take appropriate action.

Skill and ability to coordinate multiple assignments simultaneously to meet and complete conflicting deadlines.

Ability to maintain work standards and productivity standards set by the department.

Effective interpersonal and professional communication skills to interact with staff and the general public in a diplomatic manner.

Demonstrated ability to work independently with only general supervision and direction combined with initiative to system/process improvement.

Possess strong problem-solving skills.

Accurate typing and proofreading skills.

Skill and ability to effectively understand and follow all HIPAA and other related governing laws and regulations pertaining to patient sensitive and protected information.

Knowledge of GE/IDX Billing Systems, Encoder, Quest, TDS, Invision, Rad Net, Code Ryte.

Preferred Qualifications: 

Knowledge of University and medical center organizations, policies, procedures and forms

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php 

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.