Senior Assistant Dean and Chief of Staff - 25416-1A

Updated: Oct 14, 2021
Location: UC Irvine Campus
Job Type:
Department: Engr Deans Office

Job Opening ID: 25416
Reports To: Dean
Working Title: Senior Assistant Dean and Chief of Staff
Department: Engr Deans Office
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 000549
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
Founded as the School of Engineering in 1965 and renamed after a transformative gift in 1999 from philanthropist, technology leader, and faculty member Henry Samueli, the Samueli School of Engineering at UCI is a leader in engineering research, education, and industry engagement in Southern California. As Orange County has developed into a global destination for diverse industries, the school has continued to grow in prominence and impact. Situated at the heart of the UCI campus, the Samueli School generates leading-edge, interdisciplinary, scientific research and technology and is home to or affiliated with more than a dozen research centers and experimental facilities. The Samueli School is organized into six departments: Biomedical Engineering (BME), Chemical and Biomolecular Engineering (CBE), Civil and Environmental Engineering (CEE), Electrical Engineering and Computer Science (EECS), Materials Science and Engineering (MSE)and Mechanical and Aerospace Engineering (MAE). World-class research is woven into the fabric of the Samueli School, where talented faculty lead the charge toward innovation, advancement of knowledge and development of groundbreaking technology. The school occupies nearly 400,000 square feet and includes a wide-ranging collection of research centers, institutes, and lab facilities. Building on a strong foundation of fundamental engineering areas, from mechanics to electronic devices, faculty members pursue one of four principal research thrusts: communications and information technology, energy and sustainability, human health, and advanced manufacturing and materials. These thrust areas catalyze pioneering research by engaging a broad spectrum of school faculty, drawing researchers from outside engineering, attracting the most talented students, and focusing attention and resources on the important engineering challenges of our time. Research expenditures in 2018-19 topped $37.7million. A newly completed Interdisciplinary Science and Engineering Building opened in late 2020. The six-story, 205,000-square-foot structure is located in the campus’s engineering and sciences quad along Ring Road. The ISEB will include researchers from two schools in addition to engineering (physical sciences and information and computer sciences), bringing together diverse disciplines and perspectives to find advanced solutions for complex regional and global challenges. The ISEB will complement the laboratories, classrooms, and research laboratories in the nearby Engineering Hall and Engineering Tower. The Samueli School boasts a robust alumni community that helps secure philanthropic support to advance its goals of unleashing innovation, creating opportunities, and inspiring ingenuity. The school’s growing alumni ranks make significant contributions to society in the fields of technology, business, academia, and government. There is an active UCI Engineering Alumni Society and the Dean’s Circle provides an additional conduit to alumni and friends. Further, the school has fostered collaborative relationships with hundreds of industry partners in Orange County and beyond. Engagement is diverse and includes corporate advisory boards, affiliate programs, cooperative research projects, philanthropic support, and sponsored internships.
 
Under the general direction of the Dean of the Henry Samueli School of Engineering, the Senior Assistant Dean and Chief of Staff is responsible for the entire scope of strategic planning, operations objectives, and resource management for the School, involving its administrative, instructional, and research functions. The position has administrative management responsibilities for the following functional areas: the departments of Biomedical Engineering, Chemical Engineering and Materials Science, Civil and Environmental Engineering, Electrical Engineering and Computer Science, Mechanical and Aerospace Engineering, as well as the School’s research and administrative units. The position conducts extensive planning for all operational, resource and program needs. Directs financial operations, oversees technology support operations for both administrative and instructional computing; provides leadership for management of all space, facilities, and capital needs; management responsibility for all human resources issues (both academic and staff) in the School.
 
Compensation Range:  Commensurate with experience
 
Department Website:  https://engineering.uci.edu/
 
Required:
 
  • Bachelor’s Degree in administration, planning, information systems, or another related field or equivalent combination of education and experience.
  • Minimum of 9-10 years progressively responsible experience in an administrative management role in business or higher education.
  • Proven leadership skills to provide effective oversight and supervision to a broad range of technical, administrative, and programmatic employees.
  • Oversees the school’s coordination of ABET accreditation reviews Excellent leadership abilities to oversee multiple functions or departments through subordinate managers.
  • Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations, skills in conflict management techniques.
  • Skills in establishing and implementing customer service standards.
  • Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.
  • Strong knowledge of common organization-specific and other computer application programs. Advanced project management skills, including the capability to manage capital projects.
  • Advanced knowledge of administrative management theory and ability to translate this knowledge into practice.
  • Advanced skills in strategy development, systems planning and change management.
  • Superior interpersonal and communication skills to interact effectively with a diverse audience at all organizational levels within and outside of the School of Engineering.
  • Advanced skill to determine needs, analyze and explore options, and develop creative, flexible, sound plans.
  • Skill to apply logic and good judgment in decision making and skill to respond thoroughly and proactively to School needs in order to meet objectives and goals which further the academic mission of the School of Engineering.
  • Proven ability to develop long-range plans that include financial commitments for capital expansion projects, facilities renovation, and capital equipment purchases for instructional and research facilities. Strong management, organizational and leadership skills in order to implement plans that meet the programmatic needs of the School and distribute and maximize the use of a diverse workforce.
  • Strong institutional, managerial, and professional knowledge of higher education and administrative management. Superior analytical skills to conduct planning for all operational, resource, and program needs.
  • Working knowledge of regulations governing financial administration of federal and state government research contracts and grants.
Preferred:
 
  • Working knowledge of the policies, procedures, and practices common to higher education administration.
  • Experience in coordinating ABET accreditation reviews for undergraduate engineering curricula. Fundraising experience in order to collaborate with the Dean, School Development Officer and faculty in successfully negotiating partnerships with industry and foundations.
  • Ability and knowledge to oversee computer and broad range of laboratory facilities.
  • Advanced degree in administration, planning, Engineering, or another related field.
  • Knowledge of capital planning, facilities and space regulations and practices.
  • Past experience planning and implementing effective and cost-efficient renovations of existing space and configuration and furnishing of new space.
  • Experience in conducting campus reviews of education programs.
  • Experience in the administrative management of a complex academic program/school in a higher education environment.
 
Special Conditions Required:
 
Must pass a background check.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
 
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
 
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
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