Assistant Case Coordinator - 25957-1A

Updated: Oct 22, 2021
Location: UC Irvine Campus
Job Type:
Department: Ofc of Equal Oppor & Diversity

Job Opening ID: 25957
Reports To: Case Management Coordinator
Working Title: Assistant Case Coordinator
Department: Ofc of Equal Opportunity & Diversity
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 006234
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: Career
 
Position Summary:
 
The UCI Office of Equal Opportunity and Diversity (OEOD) is responsible for the University's compliance with federal and state laws and University policies and procedures regarding discrimination, retaliation, sexual harassment, and sexual violence. OEOD works to promote and integrate the principles of equal opportunity, affirmative action, nondiscrimination, and inclusive excellence at UCI.
 
Maintaining strict confidentiality with case information, primarily responsible for the update and maintenance of the office case management system, which tracks all complaints of discrimination, sexual harassment, and sex offenses reported to the Office of Equal Opportunity and Diversity. Enters new complaints into the case management system, records the status of open cases and finalizes data for closed cases. Prepares statistical reports on discrimination, sexual harassment, and sex offenses. Develops, implements, and provides support for outreach and education initiatives related to discrimination, sexual harassment, sex offenses, and diversity. Performs backup administrative support to other functions of the Office of Equal Opportunity and Diversity, including front-desk support during regular business hours, and other projects as assigned. Uses ethics and compliance concepts. Applies campus policies and procedures to evaluate a variety of ethics and / or compliance issues. Responsible for conducting and documenting moderately complex assignments where analysis of situations and data requires the review and interpretation of a variety of factors.
 
Compensation Range:
 
$28.35 - $33.04
 
Department Website:
 
 
Required:
 
3-5 years’ experience in a professional office setting, preferably in a related field and higher education.
Bachelor's degree in related area and / or equivalent experience / training.
Ability to maintain a positive attitude and contribute both as an individual and a team member to achieve the goals of the department. Ability to gather, organize, and complete analysis for intermediate audit assignments. Sound interpersonal skills and ability to maintain confidentiality and handle sensitive information with tact and diplomacy. Sensitivity to cultural differences, ability to communicate respectfully and to work collaboratively. Understanding and sensitivity to the principles of affirmative action and diversity. Effective written and verbal communication skills. Skills in seeking more information and asking questions when assignments are unclear. Ability to present information in a clear and concise manner both in writing and verbally. Skilled in statistical analysis, data administration and ability to provide time-sensitive reports.
 
Preferred:
 
Intermediate knowledge of the ethics and compliance function. Experience in responding to and maintaining compliance with external regulatory requirements. Experience in working with case management systems, complaint handling, and preventive trainings. Experience in providing support to investigators or as a paralegal in a law firm. In-depth understanding of policies overseen by the Office of Equal Opportunity and Diversity to include sexual harassment, sex offense and non-discrimination policies, laws, and regulations. Working knowledge and experience interpreting and analyzing University policies and implementing campus processes, protocols and procedures. Fluency in one or more languages, in addition to English.
 
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
 
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