Administrative Assistant III - 34150-1A

This job posting is no longer active.

Updated: Aug 27, 2022
Location: Irvine-Campus
Job Type:
Department: Anesthesiology

Job Opening ID: 34150
Reports To: Admin. Supervisor
Working Title: Adminstrative Assistant III
Department: Anesthesiology
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
Under the direct supervision of the Admin Supervisor, the Scheduling Admin Assistant is responsible for providing staff support to the Scheduling team in the areas of complex scheduling for all departmental clinical and non-clinical activities. The incumbent assists in maintaining, organizing, preserving pertinent electronic and hard copy files and other records that are part of the scheduling history for the Department and assists the Scheduling team in maintaining the Department’s scheduling system. The incumbent assists in maintaining general correspondence, answers phone calls, takes minutes of meetings, transcribes the minutes, and prepares PowerPoints and handouts for meetings. The incumbent assists in an array of Scheduling projects related to Faculty, Fellow, Resident, Certified Nurse Anesthetist (CRNA), and Nurse Practitioner clinical and non-clinical schedules. Provides general clerical as well as secretarial assistance to departmental staff.
 
Compensation Range:
 
$ 24.66 - $ 29.62
 
Department Website:
 
Required:
 
High-level computer skills, experience with computerized databases.
Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
Strong organizational and time management skills, customer-service skills and the ability to support team effectively.
Knowledge of MS Office Suite, and PowerPoint.
Excellent ability to maintain confidentiality regarding sensitive issues and discretion in communicating with colleagues and constituents.
Skill in writing concise, grammatically correct correspondence.
Self-starter and demonstrated initiative as well as good judgment in determining when additional guidance is needed.
Ability to independently organize tasks and meet deadlines in a position that requires attention to multiple projects, and to work quickly and effectively on deadline projects in a busy office environment with frequent interruptions.
Ability to work independently and follow through on assignments with minimal supervision.
Ability to approach a wide range of projects with an eye for detail as well as careful attention to messaging and quality of writing.
Ability to keep accurate records.
 
Preferred:
 
Knowledge of clinical/research/academic environment.
Working knowledge of Scheduling Software.
Experience working with academic institution of higher education.
Skill to create and maintain tracking systems to manage a large volume of information.
Basic to mid-level accounting skills.
Experience in medical environment.
 
Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]
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