Scholarship Officer - 34939-1A

Updated: Aug 2, 2022
Location: Irvine-Campus
Job Type:
Department: Financial Aid

Job Opening ID: 34939
Reports To: Scholarships Manager
Working Title: Scholarship Officer
Department: Financial Aid
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 004527
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The Division of Enrollment Management represents the Offices of Enrollment Management, Undergraduate Admissions, Financial Aid and Scholarships and the University Registrar. These key functional offices support the campus goals to recruit, retain and provide a first-in-class education to the most talented students, regardless of background. The Office of Financial Aid & Scholarships is a key contributor to student success and student access in higher education, administering all types of financial assistance for eligible students demonstrating financial need, academic merit, and/or other merit factor(s). This includes, but is not limited to scholarships, grants, loans, and/or work-study programs.
 
Working independently under general supervision, applies a broad understanding of student scholarship and aid program practices and policies to administer the campus scholarship award process including, but not limited to portfolio development, marketing, awarding, disbursement, fund transfers, reconciliation, application process, authorize exceptions, and provide individual counseling on non-routine, sensitive scholarship issues.
 
Compensation Range:
 
$25.62
 
Department Website:
 
Required:
 
5-7 years of related professional experience required
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of policies, regulations, and practices for awarding financial aid and scholarships; specialized knowledge of particular programs. Working knowledge of University policies, processes, and procedures. Problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to interpret policies and develop procedures to ensure compliance. Working knowledge of advising and counseling techniques. Ability to calculate financial aid with attention to detail and accuracy. Ability to address complex issues and provide suggestions and solutions. Ability to maintain security and confidentiality of information and records. Skill to coordinate and organize multiple complex projects and tasks and manage competing deadlines. Organizational skills and ability to prioritize work and meet deadlines. Strong written and verbal communication skills. Active listening skills. Possesses strong customer service orientation skills. Strong presentation skills across multiple delivery methods for a diverse array of audiences and audience sizes. Strong ability to assess processes and implement improvements. Thorough interpersonal skills. Skill to compose and edit written and analytical reports to be clear, concise, and factually and grammatically correct. Strong proficiency with standard office software as well as internet and email applications. Working knowledge of common University-specific computer application programs. Experience using complex databases. Ability to define specifications for database programming. Skill to communicate effectively both in person and on the phone, to staff, faculty, students, and members of the community. Skill to serve on scholarship selection committees and appeal boards. Is prepared, thorough in deliberation, patient, and sensitive. Experience with traditional and/or online marketing.
 
Preferred:
 
Master’s degree in related area and / or equivalent experience / training
Working knowledge of FAME, Student Billing System (SBS), Kuali Financial System (KFS), Slate, and UCI Scholarship Management website. Working knowledge of website design.
 
Special Conditions Required:
 
Occasional/seasonal nights and weekends required Must successfully complete/pass a US Department Of Justice background check
 
Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]
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