Department Administrator - 37484-2A

Updated: Aug 1, 2022
Location: Irvine-Campus
Job Type:
Department: Urology

Job Opening ID: 37484
Reports To: Department Chair/Associate Dean of Administration & Finance
Working Title: Department Administrator
Department: Urology
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 000547
Job Location: UCI Med Center-Orange
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
Through excellence and leadership in patient care, education and research, the Department of Urology will provide its patients with the absolute best in innovative, less invasive urological care; its residents with a superb curriculum based on educational and operative training experience; and its faculty with every opportunity to excel clinically while teaching and pursuing research both a basic and clinical nature. We focus on treating the whole patient and not just the symptoms, with an ultimate goal of effective and personally tailored healthcare.
 
The Department Administrator (DA) for the Department of Urology reports to the Department Chair with a dotted line to the Associate Dean of Administration & Finance. With minimal supervision, the DA is directly responsible for all administrative operations encompassed within the department’s tripartite mission of Discover, Teach and Heal. In partnership with the Chair and faculty leadership, the DA is responsible for developing short and long-range planning of administrative and financial goals and objectives. The DA coordinates and implements all department functions and carries out strategic support initiatives and other special projects as directed by the Chair. The DA serves in an advisory capacity to the Department Chair on all matters related to the department’s business operations, taking initiative to develop administrative policy as required and works close with the Chair to facilitate effective decision-making processes. The DA serves as the main point of contact with the department for non-medical issues and serves as a liaison with other departments, the School of Medicine Dean’s Office, Medical Center Offices as well as other campus offices and organizations and as administrative liaison for affiliated hospitals and external agencies. Administrative responsibilities of the DA include: human resources management of approximately 25 staff, 21 clinical faculty, 2 research faculty, 14 volunteer faculty; strategic planning; annual preparation and financial management of $24 million budget with annual expenses in the amount of $21 million; extramural and industrial relations; contracts and grants, management of clinical integration funds flow from the Faculty Practice and UCI Health; affiliation agreements residency program administration consisting of 11 residents and 5 American fellows and 5 international fellows; equipment resources and planning; Information Technology; marketing and fundraising as well as regulatory compliance and policies related to administrative activities.
 
Compensation Range:
 
$86,900 - $136,200
 
Department Website:
 
 
Required:
 
Minimum 7 years’ experience in providing advanced management/leadership in an academic healthcare or clinical environment, preferably in a higher education institution.
BA/BS or advanced degree in Public Administration, Healthcare Administration Business, Human Resources, or related discipline, or equivalent combination of education/experience.
Knowledge and familiarity with third party reimbursement guidelines as these apply to professional fee billing for physicians. CMS regulations as they apply to training hospitals. Working knowledge and experience with computerized information systems and personnel computing operations. Experience in effectively managing human resources problems particularly involving employee relations issues. Experience performing space allocations, managing facilities and renovations or capital projects. Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations. Advanced management/leadership experience in an academic healthcare environment. Demonstrated leadership skills to direct and motivate staff. Demonstrated ability to effectively administer and manage complex department operations and programs based on analysis, judgment and knowledge of applicable government, institutional and other policies and regulations in an academic environment. Management experience in a multi-programmatic and multidisciplinary work environment involving areas such as research, teaching, and patient care. Experience managing and/or supervising multidisciplinary technical and professional staff. Must possess excellent interpersonal and diplomacy skills, and the ability to build collaborative relationships at all levels with proven ability to exhibit tact and diplomacy in sensitive situations. The ability to read and comprehend complex research protocols. Skill to write formal reports, preparation of business plans, proformas, presentations, correspondence and other written material using proper English, grammar and punctuation. Demonstrated experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education and professional fee revenue. Knowledge of cost accounting standards for Contracts and Grants. Contracts and Grants experience with pre-award, submission and post award processes. Knowledge of federal, state and privately sponsored contracts and grants. Experience working with Professional fee billing, monitoring professional fee revenue and billing policies and procedures. Experience with clinical operations to maximize charge capture and professional fee collections. Must have innovative problem solving and troubleshooting skills with ability to make sound recommendations. Experience in navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and trouble shoot. Excellent written and verbal communications skills necessary to communicate complex material. Strong organizational skills and the ability to independently establish and set conflicting priorities. Experience in conducting long and short-range financial planning. Experience effectively developing and managing clinical budgets and interpreting and summarizing clinical FTE, revenue and productivity data. Experience in establishing and maintaining complex financial control and reporting systems. Experience with online accounting systems. Experience in contract and grant administration management.
 
Preferred:
 
Experience with UC Academic personnel policies and procedures including faculty recruitment. Experience with UC Staff personnel policies and procedures. Experience with medical practice management and oversight of faculty practice. Experience with UC HIPAA compliance. Experience with JCAHO requirements. Experience with UC Corporate Compliance policies. Experience with UC Academic personnel titles, series and rank as it relates to merit and promotion policies and procedures. Experience with UC Accounting, payroll and purchasing processes, procedures and systems. Experience in the development and management/administration of a medical school department or similar clinical environment. Experience working in a health care setting. Experience with current health care credentialing and ability to interpret new policies for Medicare, Medi-Cal and other third-party carriers. Familiarity with service agreements and medical group reimbursement
 
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

 

Share: mail
Apply for this Job

Related Jobs

Sr. Associate Director of Development

Irvine, CA, United States

Temporary Call Center Representative

Irvine, CA, United States

IT Talent Representative

Irvine, CA, United States

Temporary Cook

Irvine, CA, United States

Temporary IT Helpdesk Support

Irvine, CA, United States

Staff Physician

Irvine, CA, United States

Associate Learning Experience Designer

Irvine, CA, United States

Project Coordinator

Irvine, CA, United States

Development Coordinator

Irvine, CA, United States

Public Safety Officer

Irvine, CA, United States

Operations Assistant

Irvine, CA, United States

Project Policy Analyst II

Irvine, CA, United States

Student Services Advisor III

Irvine, CA, United States

HCAI Coordination Manager

Irvine, CA, United States

Sr. Meeting and Event Planner

Irvine, CA, United States

Telecommunications Administrator

Irvine, CA, United States

Desktop Support Analyst

Irvine, CA, United States

Train New Trainers Coordinator

Irvine, CA, United States

Research Development Analyst

Irvine, CA, United States

Finance Coordinator

Irvine, CA, United States