Contracts and Grants Manager - 37979-1A

Updated: Jun 22, 2022
Location: Irvine-Campus
Job Type:
Department: Pathology

Job Opening ID: 37979
Reports To: Management Services Officer, Supervisor
Working Title: Contracts and Grants Manager
Department: Pathology
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006207
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources.
 
Under the general direction of the Chief Administrative Officer and Finance Manager, the incumbent is responsible for the financial and administrative management of the contracts and grant portfolio for the department. This includes the administrative leadership of the department’s Center for Aging Research Down Syndrome (ARDS) and the newly formed Institute for Neurotherapeutics. The incumbent will be required to work independently to develop and manage the Center infrastructure and expected to build an administrative team within each Center. The incumbent will be responsible for the management and oversight of Pre and Post Award Administration: Independently control financial and budgetary transactions for federal, state, and private contracts and grants. Perform financial analysis, prepare budgetary and financial reports, and determine appropriate courses of action to stay within cost and schedule commitments. Responsible for compliance with federal (Uniform Guidance and CAS) and agency specific policies. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority Manages, organize and maintain proposals and associated financial files for funding associated with PIs. Ensure compliance with all granting agency guidelines or UC policies and procedures. Responsible for the overall administration, accounting, reconciliation, and reporting of contracts. Review & analyze changes in University, Federal and agency-specific guidelines for applicability to current contract and grant awards and contracts. Disseminate information to appropriate faculty and staff and provide direction as to changes in procedures to assure compliance. Interact with campus or agency personnel when necessary to resolve unclear areas of policy. Manages and oversee year-end financial closing functions for all assigned contracts and grants. Thorough planning and analysis, maintain a positive balance in all contracts. Take corrective actions as needed. Responsible for ensuring all financial records required for contracts and grants are complete, accurate and maintained for accounting and auditing purposes. Respond to audit inquiries and facilitate actions necessary during audit reviews.
 
Compensation Range:
 
$74,000 - $108,500
 
Department Website:
 
 
Required:
 
8 to 10 years.
Bachelor's degree in related area and / or equivalent experience / training.
Ability to perform highly complex financial analysis and customized reporting. Advanced knowledge of effective grant funding processes, procedures and techniques Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Ability to manage high volume and complex transactions. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
 
Preferred:
 
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. Ability to interpret policy for others. Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required. Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
 
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

 

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