Assistant Registrar - 38071-1A

Updated: Jun 27, 2022
Location: Irvine-Campus
Job Type:
Department: Law/Instructional Support

Job Opening ID: 38071
Working Title: Assistant Registrar
Department: Law/Instructional Support
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 006157
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8:00 a.m. - 5:00 p.m., M-F
Employee Class: Career
 
Position Summary:
 
At UCI Law, we are driven to improve our local, national, and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Law School Registrar’s Office provides accurate academic records and policy information to faculty, students, staff, alumni, central administration, and external constituencies.
 
The Assistant Registrar provides support to the Law School’s Registrar. The Assistant Registrar manages confidential and sensitive student information and develops and presents options for creating or changing procedures. Gathers data from a variety of sources, analyzes, and evaluates data and prepares detailed information. Applies professional Registrar student service-based concepts to student record functions. Provides information and enforcement of institutional, state, and federal policies, procedures, and regulations. Independently manages a variety of projects as assigned and receives direction regarding more complex programs. Assists in developing and implementing registrar core functions such as classroom and course scheduling, exam administration degree audits, implementation of disability accommodations, transcript activities, residency, and grading.
 
Compensation Range:
 
Commensurate with experience
 
Department Website:
 
 
Required:
 
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information. Working knowledge of common University-specific computer application programs and productivity software. Written and verbal communication skills. Active listening skills. Customer service orientation. Interpersonal skills. Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions. Problem identification and critical thinking skills. Ability to establish and maintain cooperative relationships with campus departments. Organizational skills and ability to prioritize work and meet deadlines. Ability to apply working knowledge of policies to individual situations in a diverse learning community. Knowledge of specialized registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency). Working knowledge of policies, regulations, and practices with student records services.
 
Preferred:
 
Experience using complex databases.
 
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

 

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